Agenda and minutes

Audit and Standards Committee
Monday, 26th July, 2021 10.00 am

Venue: Bridges Room - Civic Centre. Attendees are asked to enter the Civic Centre from the car park entrance. Please do not attend the meeting if you have COVID or have COVID symptoms.

Contact: Helen Conway- Tel: 0191 433 3993 - Email:  helenconway@gateshead.gov.uk 

Items
No. Item

ASC340

Minutes pdf icon PDF 235 KB

The Committee is asked to approve as a correct record the minutes of the meeting held on 21 June 2021.

Minutes:

The minutes of the meeting held on 21 June 2021 were approved as a correct record.

ASC341

Declarations of Interest

Members of the Committee are invited to declare interests in any agenda items.

Minutes:

There were no declarations of interest.

ASC342

External Auditor: Audit Progress Report pdf icon PDF 129 KB

Report of the Strategic Director, Resources and Digital

Additional documents:

Minutes:

The Committee received a report summarising the 2020/21 audit progress and national publications.

 

The external auditor’s report was also attached at Appendix A for information.

 

RESOLVED – That the information contained in the external auditor’s report be noted.

ASC343

Annual Report to Cabinet and Council 2020/21 pdf icon PDF 251 KB

Report of the Strategic Director, Resources and Digital

Minutes:

The Committee received the draft annual report to Cabinet and Council which provided assurance on the Council’s arrangements for:

 

·        Maintaining effective internal control;

·        Risk management; and

·        Reporting on financial and other performance

 

Appendix 1 which was appended to the main report  included details of the activity which the Committee has covered over the last year for consideration for inclusion in the report to Cabinet and Council and a summary of reports received by the Audit and Standards Committee.

 

Based on the evidence presented during the year and at the meeting of the Committee on 21 June 2021 it was concluded that the Council’s system of internal control and governance framework is effective. This was demonstrated through the approval of the Annual Governance Statement for 2020/21, which accompanies the Statement of Accounts.

 

RESOLVED -

i)

That the information be noted

 

ii)

The Committee agreed the draft report for submission to Cabinet and Council in September 2021

 

ASC344

Corporate Risk Management 2021/22 - Quarter 1 Update pdf icon PDF 213 KB

Report of the Strategic Director, Resources and Digital

Minutes:

The Committee received a report which provided an update on Corporate Risk Management and Business Continuity Management during the period 1 April 2021 to 30 June 2021.

 

The report covered progress against the Corporate Risk Management Developmental Objectives for 2021/22, as cited in the Corporate Risk Management Annua Report 2020/21, and any other risk management issues emerging within the quarter under consideration.

 

The Committee were advised that there have been no changes to the Strategic Risk Register in the first quarter 2021/22. The current Strategic Risk Register was attached for information at Appendix 1.

 

RESOLVED -

i)

That the information be noted

 

ii)

The Committee were satisfied with the effectiveness of the Council’s risk management arrangements.

 

ASC345

Exclusion of the Press and Public

The Committee may wish to exclude the press and public from the meeting during consideration of the exempt agenda in accordance with paragraph 7 of Schedule 12A to the Local Government Act 1972.

Minutes:

RESOLVED -

That the press and public be excluded from the meeting during consideration of the remaining business in accordance with Paragraph 7 of Schedule 12A to the Local Government Act 1972.

 

ASC346

Internal Audit Plan 2021/22 Quarterly Monitoring Report to 30 June 2021

Report of the Chief Internal Auditor

Minutes:

The Committee received a report which outlined the progress made by Internal Audit & Risk Service against the audit plan for the financial year 2021/22 and summarises the main findings arising from audit activity throughout the period 1 April 2021 to 30 June 2021.

 

The table included in the report showed progress made up to 30 June 2021 against the agreed audit for the financial year 2021/22. The table demonstrated the completion of 22% of the audit plan, in terms of actual audit hours against planned hours to date. Adjusting for the work of other bodies, this equates to 23% for the Council. Overall this is on track to achieve the local performance target of completing 97.25% of actual hours against the planned hours for the full year.

 

A summary of the main findings arising from audit activity during the period was attached to the main report at Appendix A. A total of 19 assignments were completed during the period.

 

The Committee were advised that from the reviews carried out to 30 June 2021 audit work was found to be complying with PSIAS and the Audit Manual.

 

The year to date performance information is as follows:

·        100% of audits were completed within budgeted time against a target of 90%

·        Productive or chargeable time was recorded at 71% of overall time against an annual target of 73% of overall time.

·        The average score of the customer satisfaction questionnaires returned is 4 out of 4, against a target of 3.4 (85%).

·        The target for implementation of audit recommendations is 100% for high priority recommendations and 90% for medium priority recommendations. The current rate of implementation of all recommendations is 76%, with 75% of all medium priority and 100% of all high priority recommendations having been implemented. Further information was shown as Appendix C.

 

 

RESOLVED – That the information be noted.

ASC347

Date and time of next meeting

The next meeting of the Committee will be held on Monday 27 September 2021 at 10.00am.

Minutes:

The next meeting of the Committee will be held on Monday 27 September 2021 at 10.00 am