Agenda and minutes

Audit and Standards Committee
Monday, 24th April, 2017 10.00 am

Venue: Blaydon Room - Civic Centre. View directions

Contact: Neil Porteous - Tel: 0191433 2149 - Email:  Neilporteous@gateshead.gov.uk 

Items
No. Item

ASC48

Minutes pdf icon PDF 296 KB

The Committee is asked to approve, as a correct record, the minutes of the meeting held on Monday 6 March 2017.

Minutes:

RESOLVED:

The minutes of the meeting held on 6 March 2017 were approved as a correct record.

 

 

           

 

ASC49

Audit and Standards Committee Work Programme 2017-18 pdf icon PDF 209 KB

The Committee is invited to review and comment upon the provisional work programme for 2017-18.

Minutes:

The Committee received, for its consideration, a provisional work programme for the 2017/18 municipal year.

 

 

RESOLVED:

i)

That the Committee endorsed the 2017/18 work programme.

 

ii)

That further reports be brought to the Committee to identify any additional issues which it may wish to consider.

 

iii)

That the Chair will receive requests for additional items to be added to the work programme.

 

 

 

ASC50

Declarations of Interest

Members to declare interests in any agenda items.

Minutes:

RESOLVED:

That there were no interests to declare.

 

ASC51

External Auditor: Audit Progress Report pdf icon PDF 117 KB

Report of the Strategic Director, Corporate Resources

Additional documents:

Minutes:

The Committee received the external auditor’s (Mazars) progress report.

 

The report outlined the 2016/17 audit planning work undertaken by Mazars.

 

It was reported that Mazars expects to provide an opinion on the 2016/17 Accounts by 31 July 2017. The Committee was informed that the accounts and audit timetable will be formally brought forward as from the 2017/18 audit.

 

The change to the timetable will require certification of the draft accounts by the end of May 2018 and completion of the audit by the end of July 2018.

 

It was also reported that a workshop was held in February 2017 for local authorities, to help officers with the final accounts process.

 

The Committee was pleased to note that there were no internal control deficiencies to report.

 

 

RESOLVED:

i) That the information be noted.

 

 

 

ASC52

Internal Audit Strategy Statement and Annual Plan 2017/18 pdf icon PDF 317 KB

Report of the Strategic Director Corporate Resources.

Additional documents:

Minutes:

A report was presented setting out the proposed Audit Strategy Statement and the plan of work to be undertaken by the Internal Audit and Risk Service in 2017/18.

 

The plan has been developed in accordance with the Public Sector Internal Audit Standards (PSIAS), to ensure focus on the most important risks to the Council is maintained whilst providing flexibility to reprioritise assurance activities (as required).

 

RESOLVED:

i)

That the Internal Audit Strategy Statement and Annual Plan 2017/18 be approved.

 

 

ii)

That monitoring reports be received by the Committee, on a quarterly basis, to demonstrate progress made against the plan.

 

 

ASC53

Corporate Risk Management 2016/17 Quarterly Report to 31 March 2017 pdf icon PDF 176 KB

Report of the Strategic Director Corporate Resources.

Additional documents:

Minutes:

An update report was presented on developments within Corporate Risk Management during the period 1 January to 31 March 2017.

 

The report covered progress against the 2016/17 development objectives (as cited within the Corporate Risk Management Annual Report 2015/16) and also other risk management issues emerging within the quarter.

 

It was reported that work is underway on revising the Strategic Risk Register and that a corporate working group has been established to progress this work. It was noted that progress updates and the revised register will be presented to the Committee.

 

It was also reported that the Risk and Resilience Group will undertake a scenario based exercise at its meeting on 26 April. The exercise will test the Pandemic Influenza Business Plan which the group has been developing.

 

 

RESOLVED:

i) That the information be noted.

 

 

 

 

 

 

 

 

ASC54

Exclusion of the Press and Public

The Committee may wish to exclude the press and public from the meeting during consideration of the exempt items in accordance with Schedule 12A to the Local Government Act 1972.

Minutes:

RESOLVED:

That the press and public be excluded from the meeting during consideration of the remaining business in accordance with paragraphs 3 and 7 of Schedule 12A to the Local Government Act 1972.

 

ASC55

Internal Audit Plan 2016/17 Quarterly Monitoring Report to 31 March 2017

Report of the Strategic Director Corporate Resources

Minutes:

An exempt report was presented outlining the progress made by the Internal Audit and Risk Service against the audit plan for the financial year 2016/17. The report also summarised the main findings arising from audit activity throughout the period 1 January 2017 to 31 March 2017.

 

RESOLVED:               That the information be noted.