Agenda and minutes

Cabinet
Tuesday, 25th June, 2019 10.00 am

Venue: Blaydon Room - Civic Centre. View directions

Contact: Kevin Ingledew Email:  keviningledew@gateshead.gov.uk 

Items
No. Item

C15

Minutes pdf icon PDF 87 KB

Cabinet is asked to approve as a correct record the minutes of the last meeting held on 21 May 2019.

Minutes:

The minutes of the last meeting held on 21 May were approved as a correct record and signed by the Chair.

 

C16

Tenders for the Supply of Goods and Services pdf icon PDF 114 KB

Report of the Strategic Director, Corporate Services and Governance

Minutes:

Consideration has been given to tenders received for the supply of goods and services.

 

 

 

RESOLVED -

(i)

That In respect of the Dynamic Purchasing System (DPS) for Construction Contractors and Sub-Contractors:

 

 

 

 

 

a)    The applications from the organisations received to date for the DPS, which meet the Council’s minimum standards, as set out in appendix 2 to the report, be accepted for inclusion onto the DPS.

 

 

b)    The DPS be adopted and implemented across the Council with effect from 1 July 2019.

 

 

c)    The DPS be re-opened to new entrants with effect from 1 July 2019 and remain open for the duration of the contract.

 

 

d)    The Service Director, Corporate Commissioning and Procurement be authorised to add and remove organisations to the DPS throughout its duration.

 

 

 

 

(ii)

That in respect of the contract for the Provision of a Printing Framework, the tenders from the following organisations be accepted for a 24 month period commencing 8th July 2019 with the option to extend for a further 2 x 12 month periods:

 

 

 

 

 

Lot 1

Broadway Publishing Ltd t/a PrintLoft.co.uk, Preston

Cliffe Enterprise Ltd, Eastbourne

MV Print Limited, Middlesbrough

Printbylaser Limited, Chester-le-Street

Potts Print (UK) Limited, Cramlington

Washington Direct Mail Ltd, Gateshead

 

 

 

 

 

Lot 2

A & T Supplies (UK) Limited, Rochester

Alumdisplay Ltd t/a Extra Large Group, Gosport

Broadway Publishing Ltd t/a PrintLoft.co.uk, Preston

C3 Midlands Ltd, Birmingham

Cliffe Enterprise Ltd, Eastbourne

Glasshouse Creative Ltd, Mansfield

Potts Print (UK) Limited, Cramlington

Rymack Sign Solutions t/a PFI Sign Solutions, Manchester

Trichrome Limited t/a Largeprintworks, Newcastle

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

In respect of the Dynamic Purchasing System (DPS) for Construction Contractors and Sub-Contractors:

 

 

 

 

 

·         A comprehensive evaluation of the applications received has been undertaken and the recommended tenders meet all the mandatory requirements including Grounds for Exclusion, Modern Slavery Act 2015, Insurance, Health and Safety, Environmental Management,            Equality Legislation and Relevant Construction Category Application and Compliance.

 

 

·         To ensure that all construction organisations are fully assessed in a           consistent way prior to their engagement.

 

 

·         To ensure the DPS promotes competition and is reflective of the current market.

 

 

·         To ensure continued compliance with Public Contract Procurement Regulations 2015.

 

 

 

 

(B)

In respect of the contract for the Provision of a Printing Framework a comprehensive evaluation of the tenders received has been undertaken. The successful tenders are the most economically advantageous tenders submitted.

 

C17

Revenue Outturn 2018/19 pdf icon PDF 92 KB

Report of the Strategic Director, Corporate Resources

Additional documents:

Minutes:

Consideration has been given to the Council’s revenue outturn position for the financial year 2018/19 prior to audit and to recommending the Council to approve appropriations to and from reserves consistent with previous decisions, accounting policies, the principles set out in the Medium Term Financial Strategy (MTFS) and requirements of the Accounting Code of Practice.

 

 

 

RESOLVED -

(i)

That the Council’s 2018/19 revenue outturn position as an under spend of £1.139m, subject to audit be noted.

 

 

 

 

(ii)

That the Council be recommended to approve the appropriations to and from reserves, as set out in the report.

 

 

 

The above decisions have been made to contribute to sound financial management and the long term financial sustainability of the Council.

 

C18

Capital Programme and Prudential Indicators 2018/19 – Year End Outturn pdf icon PDF 90 KB

Report of the Strategic Director, Corporate Resources

 

Additional documents:

Minutes:

Consideration has been given to the 2018/19 Capital Programme outturn position and to recommending the Council to approve the financing of the programme.

 

 

 

RESOLVED -

(i)

That the Capital Programme outturn position for 2018/19 be noted.

 

 

 

 

(ii)

That the Council be recommended to approve the financing of the 2018/19 Capital Programme.

 

 

 

 

(iii)

That it be confirmed to Council that the capital expenditure and capital financing requirement indicators             have been revised in line with the revised budget and that none of the approved Prudential Indicators set for 2018/19 have been breached.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To ensure the optimum use of the Council’s capital resources in 2018/19.

 

 

 

 

(B)

To monitor actual performance against the approved Prudential Indicators.

 

C19

Treasury Annual Report 2018/19 pdf icon PDF 154 KB

Report of the Strategic Director, Corporate Resources

 

Minutes:

Consideration has been given to the Treasury Annual Report for 2018/19.

 

 

 

RESOLVED -

 

That the Council be recommended to approve the Treasury Annual Report for 2018/19.

 

 

 

The above decision has been made to ensure that the Council fully complies with the requirements of Financial Regulations and good practice as recommended by the Chartered Institute of Public Finance and Accountancy (CIPFA) in its Code of Practice on Treasury Management.

 

C20

Review to Address Skills Shortages & Increase Employment Opportunities pdf icon PDF 167 KB

Report of the Acting Strategic Director, Communities and Environment

Minutes:

Consideration has been given to the findings and recommendations of a review by Communities and Place Overview and Scrutiny Committee (OSC) in relation to work to address skills shortages and increase employment opportunities.

 

 

 

RESOLVED -

 

That the recommendations, findings and analysis of evidence set out in appendix 2 to the report be endorsed.

 

 

 

The above decision has been made to ensure that the Council works with partners to achieve a better match of labour and skills supply to demand, regarding both immediate and future skills needs; maintaining growth in employment levels and retaining skills with a focus on career development and escalators to build the existing labour force through maintaining and reskilling older workers. 

 

C21

Ofsted Inspection of Local Authority Children's Services (ILACS) pdf icon PDF 84 KB

Report of the Strategic Director, Care, Wellbeing and Learning

Additional documents:

Minutes:

Consideration has been given to the outcome of the Ofsted inspection of the Council’s Children’s Services, which took place in April/May 2019.

 

 

 

RESOLVED -

(i)

That the Ofsted report as set out in appendix 2 to the report and the resulting “Good” rating be noted.

 

 

 

 

(ii)

That a post-Ofsted action plan being monitored by the Children and Young People Portfolio be endorsed.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To ensure the Cabinet is fully aware of the quality of services delivered by Children and Family Services in Gateshead.

 

 

 

 

(B)

To ensure locally elected members can continue to fulfil their responsibilities as corporate parents to Gateshead’s Looked After Children.

 

 

 

 

(C)

To ensure action is taken to address the areas Ofsted identified for improvement.

 

C22

Children and Families Service - Annual Report on Services Complaints, Compliments and Representations - 1 April 2018 to 31 March 2019 pdf icon PDF 63 KB

Report of the Strategic Director, Care, Wellbeing and Learning

Additional documents:

Minutes:

Consideration has been given to the Annual Report for 2018/19 for the Children’s Social Care Service Statutory Complaints Procedure.

 

 

 

RESOLVED -

(i)

That the 2018/19 Annual Report on Children’s Services Complaints, Compliments and Representations be noted.

 

 

 

 

(ii)

That the report be referred to the Families Overview and Scrutiny Committee for further consideration.

 

 

 

The above decision has been made for the following reasons:

 

 

 

 

(A)

It is a statutory requirement that the report is considered by a formal committee.

 

 

 

 

(B)

To improve practice and the offer to children and families.

 

C23

Adult Social Care and Public Health - Annual report on Services, Complaints, Compliments and Representations - 1 April 2018 to 31 March 2019 pdf icon PDF 66 KB

Report of the Strategic Director, Care, Wellbeing and Learning

 

Additional documents:

Minutes:

Consideration has been given to the Annual Report for 2018/19 for the Adults Social Care Statutory Complaints Procedure 2009 and the Public Health Statutory Complaints Procedure 2012.

 

 

 

RESOLVED -

(i)

That the 2018/19 Annual Report on Complaints, Compliments and Representations for Adults Social Care and Public Health be endorsed.

 

 

 

 

(ii)

That the report be referred to the Care, Health & Wellbeing Overview and Scrutiny Committee for consideration.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

It is a statutory requirement that the report is considered by a formal committee.

 

 

 

 

(B)

To ensure member involvement in the statutory complaints procedure.

 

C24

Major Events Programme - Tour of Britain 2019 pdf icon PDF 94 KB

Report of the Strategic Director, Corporate Resources

Minutes:

Consideration has been given to progress in promoting cycling in Gateshead and to securing a stage of the Tour of Britain cycling event in Gateshead. 

 

 

 

RESOLVED -

(i)

That the Council’s participation in the Tour of Britain cycling event, by hosting a stage in Gateshead be endorsed.

 

 

 

 

(ii)

That the action taken by the Strategic Director, Corporate Resources in entering into contract negotiations to secure a stage of the Tour of Britain 2019 cycling event in Gateshead, in accordance with the Council’s Constitution Schedule 5, Part 2 – General Delegations to Managers, Paragraph 4 (e), be noted.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To cement Gateshead’s reputation as a host of major international sporting events and support the delivery of Gateshead’s Culture Strategy.

 

 

 

 

(B)

To support delivery against key Council policy objectives such as the Gateshead Culture Strategy and the Thrive Agenda.

 

 

 

 

(C)

To increase participation in sports, notably cycling, through a strategic approach to cycling in Gateshead.

 

C25

Transfer of land to Shipley Art Gallery, Gateshead pdf icon PDF 67 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to the transfer of additional land to within the property known as Shipley Art Gallery, Gateshead.

 

 

 

RESOLVED -

 

That in its capacity as Trustee, the transfer of the land shown hatched and cross hatched on the plan attached to the report be accepted, subject to the Council granting the Trust suitable rights across its adjacent site for service connections, at nil consideration.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To manage the Trust’s assets in line with the objects of the Trust.  

 

 

 

 

(B)

To ensure suitable property and rights are held by the Trust for its beneficiaries.

 

C26

Surrender and Renewal of Lease: Chopwell Community Centre pdf icon PDF 63 KB

Report of the Strategic Director, Corporate Services and Governance

 

Additional documents:

Minutes:

Consideration has been given to the surrender of the lease of Chopwell Community Centre and the grant of a new lease pursuant to the Council’s Community Asset Transfer policy.

 

 

 

RESOLVED -

 

That the surrender and renewal of the lease of Chopwell Community Centre pursuant to the Council’s Community Asset Transfer policy be approved.

 

 

 

The above decision has been made to manage resources and rationalise the Council’s assets in line with the Corporate Asset Strategy and Management Plan.

 

 

 

(Councillor M McNestry declared a personal and non pecuniary interest in the above matter because he is Chair of Chopwell Community Association, and withdrew from the meeting whilst the matter was under consideration).

 

C27

Surplus Declaration and Proposed Lettings:Rowlands Gill Library, Whickham Library and Felling Library pdf icon PDF 99 KB

Report of the Strategic Director, Corporate Services and Governance

 

Additional documents:

Minutes:

Consideration has been given to the libraries at Rowlands Gill and Whickham being declared surplus to the Council’s requirements and the letting of these two properties together with the Library accommodation in The Hub @ Felling High Street to the respective volunteer library associations.

 

 

 

RESOLVED -

(i)

That Rowland Gill Library and Whickham Library be declared  surplus to Council requirements.

 

 

 

 

(ii)

That the Strategic Director, Corporate Services and Governance be authorised to grant leases and new Service Provision Agreements to the voluntary organisations at Rowlands Gill, Whickham and Felling libraries.

 

 

 

The above decisions have been made to manage the Council’s assets in line with the Corporate Asset Strategy and Management Plan.

 

(Councillor J C Wallace declared a personal and non pecuniary interest in the above matter because he is a member of Whickham Library Volunteers Association and withdrew from the meeting whilst the matter was under consideration).

 

C28

Exclusion of the Press and Public

The Cabinet may wish to exclude the press and public from the meeting during consideration of the following item(s) on the grounds indicated:

 

Item                                                     Paragraph of Schedule 12A to the Local                                                                   Government Act 1972

 

16                                                                    3

                                                                       

Minutes:

RESOLVED -

 

That the press and public be excluded from the meeting during consideration of the remaining business in accordance with paragraph 3 of Schedule 12A to the Local Government Act 1972.

 

C29

Gateshead Quays - Arena, Conference and Exhibition Centre

Report of the Acting Strategic Director, Communities and Environment and Strategic Director, Corporate Services and Governance

Minutes:

Consideration has been given to entering into an Agreement for Lease (AFL) with SMG (UK) Limited (SMG) for the operation and management of the Arena, Conference and Exhibition Centre at Gateshead Quays, and to vary the Development Agreement with Ask Real Estate and PATRIZIA (A&P) to incorporate modifications identified during negotiations to ensure consistency and to reflect terms agreed in the AFL.

 

 

 

RESOLVED -

(i)

That entering into an Agreement for Lease for the operation and management of the proposed Arena, Conference and Exhibition Centre at Gateshead Quays with SMG (UK) Limited, based upon the principles agreed within the Heads of Terms, as set out in the report and for the necessary variations to the Development Agreement be approved.

 

 

 

 

(ii)

That the Strategic Director, Corporate Service and Governance be authorised to agree the detailed terms and variations following consultation with the Strategic Director, Corporate Resources.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To bring forward the regeneration of Gateshead Quays, which supports the Council’s aspiration of making Gateshead a place where everyone thrives, and in doing so reaffirms the commitment to invest in the local economy to provide sustainable opportunities for employment, innovation and growth across the borough.

 

 

 

 

(B)

To ensure there is a long-term commitment from the proposed tenant to provide confidence in the delivery of the scheme and assist with securing development finance and additional operators for other components of the scheme.

 

 

 

 

(C)

To manage the assets of the Council’s non-operational portfolio in line with the Corporate Asset Strategy and Management Plan 2015 -2020.