Items
No. |
Item |
C17 |
Apologies for absence
Minutes:
An apology for absence was received from
Councillor M Foy.
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C18 |
Minutes PDF 321 KB
Cabinet is asked to approve as a correct
record the minutes of the last meeting held on 23 May 2017.
Minutes:
The minutes of the last meeting held on 23 May
2017 were approved as a correct record and signed by the Chair.
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C19 |
Recommission Day Service Activity PDF 284 KB
Report of the Chief Executive and Interim
Strategic Director, Care, Wellbeing and Learning
Minutes:
Consideration has been given to a plan to
recommission the current day service provision to people with
disabilities within Wrekenton Community
Base, leading to the closure of the service and also to providing
alternative forms of support to existing service users who access
in house disability services who do not have complex needs.
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RESOLVED -
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That the proposal to
recommission disability day service activity as set out in the
report be approved.
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The above decisions have been made for the
following reasons:
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(A)
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To generate estimated savings
of £0.3m for the Council by closing the Wrekenton Community Base service and providing
service users without complex needs with other types of community
support.
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(B)
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To allow the Council to deliver
stage 1 of the disability day services review and proceed with
stage 2 of embodying an Enablement Framework within the service
provision, ensuring people’s skills and confidence are
developed to secure a combination of: paid employment; enterprise;
volunteering or independent living
outcomes to reduce their reliance on social care
services.
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(C)
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To enable service users to
benefit from the future ‘pick’ and ‘mix’
style service model allowing people to access an increased range of
activities during their daily week.
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C20 |
Substance Misuse Strategy 2017-2022 PDF 251 KB
Report of the Strategic Director, Communities
and Environment and the Director of Public Health
Additional documents:
Minutes:
Consideration has been given to recommending
the Council to approve the Substance Misuse Strategy and Action
Plans for 2017 to 2022.
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RESOLVED -
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That the Council be recommended to approve the
Substance Misuse Strategy and Action Plans for 2017 to 2022.
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The above decision has been made to
reduce the harms caused by substance misuse and make
Gateshead a safer and healthier place, where less alcohol and fewer
substances are consumed, and
where:
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professionals are confident and well-equipped to
challenge behaviour and support change
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·
recovery is visible bringing about enduring change
to local communities
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·
substances are no longer a driver of crime and
disorder
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the health inequalities between socio-economic
groups are reduced
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we all work in partnership to identify gaps and work
to resolve these
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an integrated and comprehensive approach to tackling
harm is employed
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possibilities
of pooled budgets and joint commissioning a
re-explored.
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C21 |
Revenue Budget - Outturn Position 2016/17 PDF 298 KB
Report of the Strategic Director, Corporate
Resources
Additional documents:
Minutes:
Consideration has been given to the
revenue outturn position for the financial year
2016/17 prior to audit and to recommending to the Council
appropriations to and from reserves, consistent with previous
decisions, accounting policies, the principles set out in the
Medium Term Financial Strategy (MTFS) and requirements of the
Accounting Code of Practice.
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RESOLVED -
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(i)
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That the 2016/17 revenue
outturn position of the Council as an under spend of £1.305m,
subject to audit, be noted.
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(ii)
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That the Council be recommended to approve the
appropriations to and from reserves as outlined in the report.
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The above decisions have been made to
contribute to the sound financial planning and
management of the Council to ensure financial
sustainability.
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C22 |
Capital Programme and Prudential Indicators 2016/17 – Year End Outturn PDF 265 KB
Report of the Strategic Director, Corporate
Resources
Additional documents:
Minutes:
Consideration has been given to:
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a) a
breakdown of the 2016/17 capital
programme which included capital payments of
£65.061m;
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b)
an assessment of reasons for the
variations from the third quarter review and details of the
proposed financing of the capital programme; and
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c)
the
impact of CIPFA’s Prudential Code
on the capital programme and the
monitoring of performance against the
statutory Prudential Indicators.
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RESOLVED -
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(i)
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That the Council be
recommended to agree all variations to the 2016/17 capital
programme as detailed in appendix 2 to the report.
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(ii)
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That the Council be
recommended to agree the financing of the 2016/17 capital
programme.
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(iii)
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That it be confirmed
to Council that the capital expenditure and capital financing
requirement indicators have been revised in line with the revised
budget and that none of the approved Prudential Indicators set for
2016/17 have been breached.
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The above decisions have been made for the
following reasons:
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(a)
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To ensure the
optimum use of the Council’s capital resources in
2016/17.
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(b)
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To accommodate
changes to the Council’s in-year capital expenditure
plans.
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(c)
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To ensure performance has remained within
approved Prudential Limits.
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C23 |
Treasury Annual Report 2016/17 PDF 427 KB
Report of the Strategic Director, Corporate
Resources
Minutes:
Consideration has been given to recommending the Council to approve the Treasury
Annual Report for 2016/17.
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RESOLVED -
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That the Council be
recommended to approve the Treasury Annual Report for
2016/17.
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The above decision
has been made to ensure that the Council fully complies with the
requirements of Financial Regulations and good practice as
recommended by CIPFA in its Code of Practice on Treasury
Management.
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C24 |
Implementation of Procurement Protocols PDF 278 KB
Report of the Strategic Director, Corporate
Services and Governance
Additional documents:
Minutes:
Consideration has been given to the adoption
of two new procurement protocols for Off Payroll Working (IR35) and
Trade Union Commissioning and Procurement and request to
recommending the Council to approve an amendment to the
Constitution to reflect this change.
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RESOLVED -
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(i)
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That the Protocols be adopted
and implemented across the Council.
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(ii)
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That the Council be recommended to approve an amendment to the Constitution to provide for the
Protocols.
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(iii)
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That training, which will be
linked to the Workforce plan, be developed and be mandatory for all
officers involved in procurement.
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(iv)
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That the Service Director,
Corporate Commissioning and Procurement be authorised to make minor
amendments to the protocols and also dual badge them with the name
of the Council and also the name of the Gateshead Housing Company
if appropriate.
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The above decisions have been made for the
following reasons:
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(A)
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To ensure the Council remains
compliant with HMRC regulations and guidance in relation to
employment/IR35 status.
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(B)
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To clarify the trade union role
within commissioning and procurement activity.
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C25 |
Review of Electoral Arrangements PDF 485 KB
Report of the Chief Executive
Minutes:
Consideration has been given to a
recommendation to Council following a review of the
Council’s electoral arrangements.
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RESOLVED -
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That the Council be recommended that it does
not pursue a change to a whole council scheme of elections nor
promote via a request to the Boundary Commission for
England for an electoral review, or reduction in the number
of councillors.
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The above decision has been made for the
following reasons:
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(A)
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The proposals would not result in a
significant budget saving and could have an adverse impact on local
democracy.
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(B)
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The current process of elections by thirds
maintains continuity and stability of the Council.
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C26 |
Consultation response on proposed approach to commissioning a new model of primary Additionally Resourced Mainstream School (ARMS) provision 2017-18 PDF 652 KB
Report of the Service Director, Early Help,
Care, Wellbeing and Learning
Minutes:
Consideration has been given to the response to the consultation exercise on the proposed
approach to commissioning a new model of Additionally Resourced
Mainstream School (ARMS) provision in the
primary sector in Gateshead for 2017-18 onwards and to developing
the new model in partnership with schools.
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RESOLVED -
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(i)
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That the response to the consultation exercise
be noted.
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(ii)
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That the implementation of the
proposed pilot process during 2017-18 as set out in the report be
approved.
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The above decisions have been
made because the pilot process will inform a new ARMS model being
developed in partnership with schools and implemented from
September 2018, which will be delivered to the highest quality,
enable the needs of children with SEND to be met and deliver
positive outcomes for them and will reduce the strain on places
required in special schools.
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C27 |
Care, Wellbeing and Learning: Annual Reports and Plans for 2016/17 PDF 285 KB
Report of the Chief Executive and Interim
Strategic Director, Care, Wellbeing and Learning
Additional documents:
Minutes:
Consideration has been given to the
annual reports and strategic
documents
for services
for children, young people and families. Cabinet has been appraised of key messages
contained within the reports, to give assurance with regard to the
Council’s corporate parenting and safeguarding role as
follows:
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Independent Reviewing Officers (IROs) Annual
Report – this quality assurance role ensures the views and
feelings of the child are considered and that any drift or delays
are challenged. The Council has 376
Looked After Children which is higher than last year and is above
both the regional and national average.
Not only has there been an increase in child protection activity,
there has also been an increase in complexity of families coming
into the child protection process.
However, the number of children looked after for more than 12
months or more has decreased for the second year in a
row. Placement stability remains good
with 103 children in placements for at least two years. The Council is performing well in meeting review
requirements. Following a review of this service the Council will
be recruiting two additional IROs to address the increased
workload.
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Gateshead Child Protection Conference
Chairs’ Annual Report – 67% of cases relate to neglect
and there has been a 23% increase in case conferences held in the
reporting year. Work is being done with
partners to improve the timeliness of reports which is critical to
good decision making. Service user
feedback will also be strengthened.
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Annual Report on Children and Families
Services Complaints, Compliments and Representations 2016/17
– the number of complaints has reduced from 37 in 2015/16 to
32 in 2016/17 and there has been an increase in
compliments. Children are positively encouraged to
feedback about the services they receive and more are doing so with
the introduction of the ‘Mind of My Own’
app.
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Annual Report on Adults Services Complaints,
Compliments and Representations 2016/17 – complaints
decreased by 15% on the previous year, however, the number of
appeals after assessment or review has increased. This is due to robust application of eligibility
criteria to ensure that those most in need receive appropriate
support. Monitoring is stringent to
make sure people are receiving the right service to the right level
of quality, in the right place at the right time.
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Adoption Service and Fostering Annual Reports
2016/17 – performance of permanent adoption placements is
improving with 23 children placed into adoptive families, a further
18 children in placements with their adoptive families and the
service actively family finding for 11 children. A further 28 foster carers have been approved and
there has been an exceptionally high level of long service
awards. The majority of Looked After
Children are placed with the Council’s in-house foster
carers, which make up 200 approved foster households. The payment for skills programme has been very
successful in increasing the knowledge, skills and competence of
foster carers, particularly for the complex cases that are more
frequently presented.
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Education Gateshead Annual Report 2016/17
– the number of pupils ...
view the full minutes text for item C27
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C28 |
Community Infrastructure Levy (CIL) neighbourhood portion PDF 271 KB
Report of the Strategic Director, Communities
and Environment
Minutes:
Consideration has been given to
the process for the governance for the collection and spending of
the neighbourhood portion of the Community Infrastructure Levy
(CIL) in Gateshead but excluding Lamesley Parish which has separate arrangements
required under the CIL regulations.
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RESOLVED -
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(i)
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That 15%
(neighbourhood portion) of all the CIL receipts resulting from
chargeable development outside Lamesley
Parish to be administered by the Community Foundation for Tyne and
Wear and Northumberland with the transfer of monies including an
administration fee of approximately 5% at the start of every
financial year be approved.
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(ii)
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That the entering into a legal agreement with the Community Foundation
for Tyne and Wear and Northumberland for the above be
approved.
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(iii)
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That governance arrangements for the apportionment of funds to be
through the CIL Neighbourhood Advisory Panel which will meet
annually to exercise oversight of the Foundation’s
administration of the funds, to review the Foundation’s
ranking of applications and make recommendations to Cabinet on
applications (subject to additional due diligence being done by the
Foundation) and comprise:
a)
Chair – Cabinet Member for Communities and
Volunteering.
b)
All ward councillors in which the chargeable
development would take place.
c)
Representative(s) of the Community Foundation for
Tyne and Wear and Northumberland.
d)
The Council’s CIL officer.
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(iv)
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That the sequential criteria
against which applications would be considered be approved as
follows:
Priority
criteria:
a)
Applications submitted by constituted community
groups and organisations within the ward in which the chargeable
development will take place and then;
b)
Applications submitted by constituted community
groups and organisations in the nearest neighbouring ward to the
chargeable development.
Threshold
criteria:
c)
Applications for capital investment of between
£5000 and £25,000 submitted by constituted community
groups and organisations.
d)
There are no on-going revenue costs to the
Council.
Quality
criteria:
e)
The extent to which the application and funding
would address the significant impact of a particular development
through either the provision, improvement, replacement, operation
or maintenance of infrastructure or anything else that is concerned
with addressing the demands that development places on an
area.
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(v)
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That the neighbourhood portion
be allocated and defrayed within the financial year and any unspent
funds from the neighbourhood portion to roll over to the next
financial year, to form a Borough-wide neighbourhood fund available
to all wards, assessed against the criteria above, allocated and
defrayed within the financial year.
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(vi)
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That if there are still unspent
funds after the above, these are transferred to the CIL central pot
which is used to fund strategic infrastructure on the
Council’s CIL Regulation 123 list.
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(vii)
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That a review of the approach
to the CIL neighbourhood portion (outside Lamesley Parish) to be carried out after April 2019
and a report be submitted to Cabinet.
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The above decisions have been made for the
following reasons:
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(A)
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To ensure that regulatory
requirements regarding the neighbourhood portion are
met.
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(B)
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To ensure that decisions
relating to the allocation and expenditure of the neighbourhood
portion are subject to appropriate ...
view the full minutes text for item C28
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C29 |
Exclusion of the Press and Public
The Cabinet may wish to exclude the press and
public from the meeting during consideration of the following
item(s) on the grounds indicated:
Item
Paragraph of Schedule 12A to the Local
Government Act 1972
14
3
Minutes:
RESOLVED –
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That the press and public be excluded from the
meeting during consideration of the remaining business in
accordance with paragraph 3 of Schedule 12A to the Local Government
Act 1972.
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C30 |
Grant of Long Lease at Chad House, Tynegate Precinct to Facilitate New Residential Accommodation
Report of the Strategic Director, Corporate
Services and Governance
Minutes:
Consideration has been given to the surrender and grant of a new 125 year lease of Chad House
and Change of Use to M20 Property Limited (“M20P”), the
Head Lessee of Chad House, to facilitate the redevelopment of the
building to create 80 new one and two bedroom apartments, close to
Gateshead Town Centre.
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RESOLVED -
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(i)
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That the surrender of the
current head lease from M20P be approved.
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(ii)
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That the grant of a new 125
year head lease and change of use to Residential, at a peppercorn
rent, subject to securing agreement on the external appearance of
the Building and consultation with the Cabinet Member for Housing
and ward councillors in this regard, be approved.
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The above decisions have been made for the
following reasons:
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(A)
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To ensure a vacant building is
brought back into economic use.
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(B)
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To provide new residential
homes adjacent to the Town Centre.
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