Agenda and draft minutes

Cabinet
Tuesday, 24th January, 2017 10.00 am

Venue: Blaydon Room - Civic Centre. View directions

Contact: Kevin Ingledew Email:  keviningledew@gateshead.gov.uk 

Items
No. Item

C152

Minutes pdf icon PDF 358 KB

Cabinet is asked to approve the minutes of the last meeting held on 13 December 2016.

Minutes:

The minutes of the last meeting held on 13 December were approved as a correct record and signed by the Chair.

 

C153

Tenders for the Supply of Goods and Services pdf icon PDF 324 KB

Report of the Strategic Director, Corporate Services and Governance

Minutes:

Consideration has been given to tenders received for the supply of goods and services.

 

 

 

RESOLVED -

(i)

That the tender from Cycling Generation Ltd be accepted for the Contract for the Delivery of Active Travel Promotion in Schools for a 16 month period commencing 1 April 2017 with the option to extend for a further 2 x 12 month periods.

 

 

 

 

(ii)

That the tenders from Handicare Accessibility Limited, Lynch Healthcare Limited and ThyssenKrupp Access Limited be accepted for the Contract for the Supply, Installation, Servicing, Repair, Maintenance, Removal, Temporary Storage and Re-siting of Stair Lifts, Tracked Ceiling Hoists, Platform Lifts, Fixed Adjustable Height Equipment and Patient Handling Equipment for a 24 month period commencing 1 March 2017 with the option to extend for a further 2 x 12 month periods.

 

 

 

 

(iii)

That the tender from Tell Us North CIC be accepted for the Contract for the Provision of Healthwatch Gateshead for a 24 month period commencing 1 April 2017 with the option to extend for a further 3 x 12 month periods.

 

 

 

 

(iv)

That the tenders from European Electronique Limited be accepted for the Contract for a Storage Area Network (SAN) for a 36 month period commencing 1 February 2017 with the option to extend for a further 2 x 12 month periods.

 

 

 

 

(v)

That the tender from Dawsons Rentals Sweepers be accepted for the contract for the Hire of Road Sweepers for a 60 month period commencing 1 April 2017.

 

 

 

 

(vi)

That the tender from Rixonway Kitchens be accepted for the contract for the Supply of Kitchens for a 24 month period commencing 1 January 2017 with the option to extend for a further 2 x 12 month periods.

 

 

 

The above decisions have been made because comprehensive evaluations of the tenders received have been undertaken and the recommended tenders are the most economically advantageous tenders submitted.

 

C154

Public Health Services Regional Tobacco Control and Alcohol De-Normalisation Programme pdf icon PDF 385 KB

Report of the Director of Public Health

Minutes:

Consideration has been given to the Deed of Agreement between the North East Local Authorities’, relating to the commissioning of Public Health Services Regional Tobacco Control and Alcohol De-Normalisation Programme.

 

 

 

RESOLVED -

 

That the process followed and the Deed of Agreement with the successful organization “Fresh” and “Balance” (Durham and Darlington NHS Trust) to deliver the Public Health Services Regional Tobacco Control and Alcohol De-Normalisation Programme be endorsed.

 

 

 

The above decision has been made because this commitment ensures an on-going regional focus on tobacco control and alcohol which gives support for commissioners and sharing of best practice as       well as regional marketing to support local arrangements.

 

C155

Housing Revenue Account and Housing Capital Programme pdf icon PDF 615 KB

Report of the Strategic Directors, Corporate Resources and Communities and Environment

Minutes:

Consideration has been given to recommending the Council to approve:

·         the Housing Revenue Account (HRA) budget for 2017/18, including proposed savings;

·         the proposed rent changes from 1 April 2017, in line with Government’s policy on rent setting;

·         the detailed proposals for fees and charges; and

·         the proposed Housing Capital Programme for the next five years (2017/18 to 2021/22).

 

 

 

RESOLVED -

 

That the Council be recommended to approve:

 

 

 

 

(i)

The Housing Revenue Account as set out in Appendix 2, including The Gateshead Housing Company management fee, the repairs and management budget and savings as detailed in Appendix 3 to the report.

 

 

 

 

(ii)

The weekly rent reduction of 1% from 1 April 2017.

 

 

 

 

(iii)

The fees and charges schedule as detailed in Appendix 4 to the report.

 

 

 

 

(iv)

The Housing Capital Programme for the five years 2017/18 to 2021/22 as set out in Appendix 5 to the report.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To set a Housing Revenue Account for 2017/18 that is not in debit as required under the Local Government and Housing Act 1989 (Part VI).

 

 

 

 

(B)

To realise the Council’s policies and objectives in relation to Housing Strategy in order to maintain and enhance Council Housing provision in Gateshead.

 

C156

Council Housing Repairs Policy pdf icon PDF 561 KB

Report of the Strategic Director, Communities and Environment

Minutes:

Consideration has been given to recommending the Council to approve changes to the repairs policy for council housing stock which is delivered by The Gateshead Housing Companyon behalf of the Council.

 

 

 

RESOLVED -

 

That the Council be recommended to approve changes to the repairspolicy and standards of service delivery as set out in Appendix 2 to the report.

 

 

 

The above decision has been made for the following reason:

 

 

 

 

(A)

To ensure that the repairs policy is up to date and includes service developments which have been implemented through recent contractual arrangements.

 

 

 

 

(B)

To ensure the service maintains customer focus and strives to achieve value for money.

 

C157

Introduction of Fixed Penalty Notices for flytipping and review of current fixed penalty charges. pdf icon PDF 203 KB

Report of the Strategic Director, Communities and Environment

Minutes:

Consideration has been given to recommending the Council to approve the introduction of Fixed Penalty Notices for flytipping and revised environmental fixed penalty charges.

 

 

 

The alternative options to those being recommended, but which were discounted, included not introducing Fixed Penalty Notices for fly tipping, not revising existing Fixed Penalty Charges or introducing different charges.

 

 

 

RESOLVED -

 

That the Council be recommended to approve:

 

 

 

 

(i)

The introduction of a new Fixed Penalty Notice in respect of flytipping as set out in Table 1 of the report.

 

 

 

 

(ii)

Revisions to the existing Fixed Penalty Notice tariffs as set out in Table 2 to the report.

 

 

 

The above decisions have been made to support the protection of the environment in Gateshead through the use of an effective enforcement toolkit, whose penalties reflect the seriousness with which residents view the issues and more closely reflects the true costs to the Council of enforcement work.

 

C158

Gateshead Flood Risk Management Strategy pdf icon PDF 262 KB

Report of the Strategic Director, Communities and Environment

Minutes:

Consideration has been given to recommending the Council to approve the Gateshead Flood Risk Management Strategy.

 

 

 

RESOLVED -

 

That the Council be recommended to approve the Gateshead Flood Risk Management Strategy.

 

 

 

The above decision has been made for the following reasons:

 

 

 

 

(A)

To ensure the Council is compliant with its duties as the Lead Local Flood Authority as outlined in the Flood & Water Management Act 2010.

 

 

 

 

(B)

To ensure the Council takes a proactive and sustainable approach to managing flood risk.

 

C159

Corporate Commissioning and Procurement Strategy pdf icon PDF 263 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to recommending the Council to approve the Corporate Commissioning and Procurement Strategy.

 

 

 

RESOLVED -

(i)

That the Council be recommended to approve the Corporate Commissioning and Procurement Strategy set out in appendix 2 to the report and its implementation across the Council.

 

 

 

 

(ii)

That a comprehensive training programme be developed and rolled out to all officers engaged in commissioning and procurement activity.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To ensure a corporate and consistent approach to commissioning and procurement activity.

 

 

 

 

(B)

To ensure that officers are provided with the skills and knowledge they require to undertake commissioning and procurement activities in accordance with the Strategy.

 

C160

Implementation of Procurement Protocols pdf icon PDF 279 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to recommending the Council to approve the adoption of procurement protocols for all services, works and construction related activity undertaken by the Council and to the inclusion of these in the Council’s Constitution.

 

 

 

RESOLVED -

 

That the Council be recommended to approve:

 

 

 

 

(i)

The adoption and implementation of the Protocols across the Council as set out in Appendix 3 to the report.

 

 

 

 

(ii)

An amendment to the Constitution to provide for the Protocols as set out in Appendix 2 to the report.

 

 

 

The above decision has been made to ensure that all contractors are fully assessed in a consistent way prior to their engagement.

 

C161

Calendar of Meetings 2017/18 pdf icon PDF 280 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to recommending the Council to approve the calendar of meetings for 2017/18.

 

 

 

RESOLVED -

 

That the Council be recommended to:

 

 

 

 

(i)

Approve the calendar of meetings 2017/18.

 

 

 

 

(ii)

Agree that, as far as possible, meetings should not be held during school holidays.

 

 

 

 

(iii)

Authorise the Strategic Director, Corporate Services and Governance, following consultation with the Leader of the Council, to make any necessary amendments to the calendar of meetings.

 

 

 

The above decisions have been made to assist in the preparation of the Cabinet’s schedule of decisions and to allow councillors and officers to plan commitments in their diaries.

 

C162

Capital Programme and Prudential Indicators 2016/17 - Third Quarter Review pdf icon PDF 286 KB

Report of the Strategic Director, Corporate Resources

Additional documents:

Minutes:

Consideration has been given to the latest position on the 2016/17 Capital Programme and Prudential Indicators at the end of the third quarter to 31 December 2016.

 

 

 

RESOLVED -

 

That the Council be recommended to:

 

 

 

 

(i)

Approve that all variations to the 2016/17 Capital Programme as detailed in appendix 2 to the report be agreed as the revised programme.

 

 

 

 

(ii)

Approve the financing of the revised programme.

 

 

 

 

(iii)

Note the capital expenditure and capital financing requirement indicators have been revised in line with the revised budget and that none of the approved Prudential Indicators set for 2016/17 have been breached.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To ensure the optimum use of the Council’s capital resources in 2016/17.

 

 

 

 

(B)

To accommodate changes to the Council’s in-year capital expenditure plans.

 

 

 

 

(C)

To monitor performance within the approved Prudential Limits.

 

C163

Revenue Budget Monitoring 2016/17 pdf icon PDF 274 KB

Report of the Strategic Director, Corporate Resources

Additional documents:

Minutes:

Consideration has been given to the latest monitoring position on the 2016/17 revenue budget at the end of the third quarter to 31 December 2016.

 

 

 

RESOLVED -

 

That the Council’s revenue expenditure position at 31 December 2016, as set out in Appendix 1 to the report be noted.

 

 

 

The above decision has been made to contribute to the sound financial management of the Council and medium term financial sustainability.

 

C164

Provisional Local Government Funding Settlement 2017/18 and Funding Gap pdf icon PDF 557 KB

Report of the Strategic Director, Corporate Resources

Minutes:

Consideration has been given to the position on the provisional Local Government Finance Settlement and the impact of this on the Council’s funding gap for 2017/18 and to endorsing the Council’s response to the settlement consultation.

 

 

 

RESOLVED -

(i)

That the contents of the report, including the review of the Council’s funding gap and the implications for the Council’s budget context for 2017/18 be noted.

 

 

 

 

(ii)

That the response to the Government consultation on the provisional Local Government Finance Settlement as set out in Appendix 2 to the report, which has been submitted within the prescribed deadline be endorsed.

 

 

 

The above decision has been made for the following reasons:

 

 

 

 

(A)

To contribute to the good financial management practice of the Council.

 

 

 

 

(B)

To ensure a sustainable budget for the medium to long term.

 

C165

Council Tax Base and Business Rates Forecast 2017/18 pdf icon PDF 337 KB

Report of the Strategic Director, Corporate Resources

Minutes:

Consideration has been given to the council tax base for 2017/18 for the Parish of Lamesley and the whole of the Borough of Gateshead and to the proposed Business Rate forecast for 2017/18.

 

 

 

RESOLVED -

(i)

That pursuant to the report and in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 1992, as amended by Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2012 the amount calculated by Gateshead Council as its council tax base for the year 2017/18 shall be 50,933.2.

 

 

 

 

(ii)

That pursuant to the report and in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 1992, as amended by Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2012 the amount calculated as being the Parish Council of Lamesley’s council tax base for the year 2017/18 shall be 1,186.8.

 

 

 

 

(iii)

That the business rates forecast for 2017/18 is £40.666 million.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To assist the Council in its financial planning and budget setting.

 

 

 

 

(B)

To set a council tax base and a business rates forecast for 2017/18 in accordance with statutory requirements.

 

C166

Council Plan - Six Month Assessment of Performance and Delivery 2016/17 pdf icon PDF 389 KB

Report of the Acting Chief Executive

Minutes:

Consideration has been given to the Council Plan six month assessment of performance and delivery report for 2016/17.

 

 

 

RESOLVED -

(i)

That the recommendations of all the Council’s Overview and Scrutiny Committees in relation to the 2016/17 six month performance report as set out in Appendix 3 to the report be approved.

 

 

 

 

(ii)

That the Council has met its performance objectives and is addressing the outcomes in delivering the Council Plan 2015-2020.

 

 

 

The above decisions have been made to ensure performance supports the delivery and achievements of the Council Plan 2015-2020.

 

C167

NECA Commission Report 'Health and Wealth: closing the gap in the North East' pdf icon PDF 449 KB

Report of the Acting Chief Executive and Interim Strategic Director, Care Wellbeing and Learning

Minutes:

Consideration has been given to the recommendations of the NECA Commission Report ‘Health and Wealth: closing the gap in the North East’, which was presented to the NECA Leadership Board on 11 October 2017.

 

 

 

RESOLVED -

(i)

That the recommendations of the NECA Commission report be endorsed in principle.

 

 

 

 

(ii)

That the Chief Executive be authorised to approve the Council’s formal response to the NECA Commission Report following consultation with the Leader, Deputy Leader, Cabinet Member for Health and Wellbeing and the Chair of the Health and Wellbeing Board.  

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

Investment in prevention is central to addressing key health and wellbeing challenges and health inequalities within Gateshead.

 

 

 

 

(B)

The recommended shift towards prevention and early intervention is consistent with the Council’s own approach to improve the health and wellbeing of local people.

 

 

 

 

(C)

The Commission identifies important links between people’s health and wellbeing and the economic productivity and prosperity of local areas.

 

C168

Future Programme for the Selective Licensing of Private Landlords pdf icon PDF 766 KB

Report of the Strategic Director, Communities and Environment

Minutes:

Consideration has been given to the introduction of selective licensing of private rented accommodation in further areas of the Borough and a proposed phased programme of implementation.

 

 

 

RESOLVED -

 

That the proposed phased approach and implementation of a programme for selective licensing, be approved subject to necessary consultation as follows:

 

 

 

 

(i)

Redesignation of a smaller selective licensing area within the existing Central Bensham licensing scheme as set out in Appendix 1, Figure 1.

 

 

 

 

(ii)

Prioritisation within the Bensham South, The Avenues and Bensham Central lower super output areas for a phased introduction of further selective licensing over the next three years as set out in Appendix 1, Figure 2.

 

 

 

 

(iii)

Continuation of the existing landlord licensing scheme in Swalwell until April 2018.

 

 

 

 

(iv)

A focussed approach to anti-social behaviour problems affecting Birtley, Chopwell North and Swalwell.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To respond to ineffective property and tenancy management by some landlords.

 

 

 

 

(B)

There are particularly high concentrations of private rented properties in the areas.

 

 

 

 

(C)

The areas are demonstrating indicators of low housing demand compared to the rest of Gateshead.

 

 

 

 

(D)

To pilot a new approach to addressing anti-social behaviour in targeted geographical areas with the highest incidence.

 

 

 

 

(E)

They underpin the Council’s and National Government’s drive towards improving conditions in the private rented sector, and supports the Councils original campaign to licence private landlords.

 

 

 

 

(F)

The scheme would complement other initiatives and interventions in place to address low housing demand and anti-social behaviour within the proposed areas.

 

 

 

 

(G)

They complement implementation of the Bensham and Saltwell Neighbourhood Action Plan.

 

C169

Review of the Policy and Conditions relating to Private Hire Operator Licences pdf icon PDF 260 KB

Report of the Strategic Director, Communities and Environment

Additional documents:

Minutes:

Consideration has been given to undertaken a public consultation on draft revised private hire operator policy and conditions.

 

 

 

RESOLVED -

 

That consultation on the draft private hire policy as set out in Appendix 3 and as summarised in Appendix 2 to the report be approved.

 

 

 

The above decision has been made to ensure adequate consultation with all interested parties.

 

C170

Corporate Complaints and Compliments Procedure - Annual Report 2015/2016 pdf icon PDF 275 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to the Corporate Complaints and Compliments Procedure Annual Report 2015/16.

 

 

 

RESOLVED -

(i)

That the Corporate Complaints and Compliments procedure Annual Report for 2015/16 as detailed in the appendices to the report be approved.

 

 

 

 

(ii)

That the report be referred to the Corporate Resources Overview and Scrutiny Committee for consideration.

 

 

 

The above decisions have been made to have an effective and timely complaints and compliments procedure.

 

C171

Petitions Schedule pdf icon PDF 153 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

Consideration has been given to the latest update on petitions submitted to the Council and the action taken on them.

 

 

 

RESOLVED -

 

That the petitions received and the action taken on them be noted.

 

 

 

The above decision has been made to inform the Cabinet of the progress of petitions.

 

C172

Exclusion of the Press and Public

The Cabinet may wish to exclude the press and public from the meeting during consideration of the following item(s) on the grounds indicated:

 

Item                                                     Paragraph of Schedule 12A to the Local                                                                   Government Act 1972

Minutes:

That the press and public be excluded from the meeting during consideration of the remaining business in accordance with paragraph 3 of Schedule 12A to the Local Government Act 1972.

 

C173

Battery Storage for District Energy Scheme

Report of the Strategic Director, Communities and Environment

Minutes:

Consideration has been given to funding and installing a further 2MW battery storage system for the Gateshead District Energy Scheme at Park Road Depot and to awarding the installation and management contract to British Gas.

 

 

 

RESOLVED -

(i)

That the Council be recommended to approve the addition of the £1.65m budget to the Council’s capital programme.

 

 

 

 

(ii)

That the award of the contract to British Gas/Warm Up North as the preferred delivery contractor be approved.

 

 

 

 

(iii)

That the Strategic Director, Communities and Environment be authorised to negotiate the details of the contract following consultation with the Strategic Directors, Corporate Services & Governance and Corporate Resources.

 

 

 

The above decisions have been made for the following reasons:

 

 

 

 

(A)

To continue to generate additional income streams for the Council.

 

 

 

 

(B)

To continue to develop new trading and commercialisation opportunities which could be deployed elsewhere in the borough, or traded outside of the borough.