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Councillors and committees

Agenda and minutes

Venue: Whickham Room - Civic Centre

Contact: Helen wade Tel: 0191 433 3993 - Email:  helenwade@gateshead.gov.uk 

Items
No. Item

ASC421

Minutes pdf icon PDF 96 KB

The Committee is asked to approve, as a correct record, the minutes of the meeting held on

Minutes:

The minutes were approved as a correct record.

ASC422

Declarations of Interest

Members of the Committee are invited to declare interests in any agenda items.

Minutes:

There were no declarations of interest.

ASC423

Local Code of Governance pdf icon PDF 86 KB

Report of the Strategic Director, Corporate Services and Governance

Additional documents:

Minutes:

The Committee received a report which considered and approved an updated version of the Local Code of Governance, based on CIPFA Delivering Good Governance in Local Government Framework.

 

The new Framework required a full re-drafting of the Council’s Local Code of Governance. Following extensive work and consultation the Committee adopted the current format for the Local Code of Governance on 29 January 2018. The Code is reviewed on annual basis.

 

As part of this year’s annual review of the Local Code of Governance, the Council’s senior management have been requested to make any necessary amendments or additions to the document. The proposed changes were highlighted in Appendix 1

 

The Committee were informed that in previous years the Local Code of Governance has included an end column on ‘action required’. When the code was last reviewed by the Committee this column was mentioned by members. Reference was made to the actions included in this column being annual reviews rather than specific actions. This column has been deleted as part of this year’s review and, where relevant, references to the ‘We demonstrate this by’ column will show if issues are reviewed annually. Any specific one-off actions will in future be highlighted in bold in that column.

 

RESOLVED -

i)

That the information be noted

 

ii)

The Committee approved the updated Local Code of Governance

 

ASC424

External Auditor - Audit Progress Report pdf icon PDF 91 KB

Report of the Strategic Director, Resources and Digital

Additional documents:

Minutes:

The Committee received a report which outlined the external auditor’s progress in delivering their responsibilities and presents for information a summary of recent reports and publications.

 

The report outlined:

 

·        Audit Progress

·        National Publications

 

The external auditor’s report was attached to the main report at Appendix A for information.

 

RESOLVED – That the information be noted

ASC425

Corporate Risk Management 2022/23 - Quarter 3 Update pdf icon PDF 133 KB

Report of the Strategic Director, Resources and Digital

Minutes:

The Committee received a report which updated the Committee on Corporate Risk Management developments during the period 1 October 2022 to 31 December 2022.

 

The report provided an update on Strategic Risk Management, Operational Risk Management, Business Continuity Management and the Corporate Risk and Resilience Group.

 

The Corporate Risk and Resilience Group last met on 17 January 2023. The following items were considered:

 

·        Review of recent Business Impact Assessment and Business Continuity Plan seasonal refresh

·        Economic update from the Economic Policy and Partnerships Unit

·        Resilience and emergency planning including discussion should there be planned power outages and participation in a national planning event in March 2023.

·        Updates from Groups and Services

 

RESOLVED -

 

That the information be noted

 

 

 

 

ASC426

Exclusion of the Press and Public

The Committee may wish to exclude the press and public from the meeting during consideration of the exempt agenda in accordance with paragraphs 7 of Schedule 12A to the Local Government Act 1972.

Minutes:

RESOLVED -

That the press and public be excluded from the meeting for consideration of the remaining items in accordance with paragraph 7 of Schedule 12A of the Local Government Act 1972.

 

ASC427

Internal Audit Plan 2022/23 Quarterly Monitoring Report to 31 December 2022

Report of the Strategic Director, Resources and Digital

Minutes:

The Committee received a report which outlined the progress made by the Internal Audit and Risk Service against the audit plan for the financial year 2022/23 and summarises the main findings arising from audit activity throughout the period 1 October 2022 and 31 December 2022.

 

The audit plan enables the Strategic Director, Corporate Resources to fulfil his delegated responsibility to maintain an adequate internal audit of the Council’s financial affairs as required by Section 151 of the Local Government Act 1972.

 

It was reported that 66% of the audit plan for Gateshead Groups and Services, in terms of actual audit hours against planned hours to date, Overall, this is not currently on target to achieve the local performance target of completing 97.25% of actual hours against the planned hours for the year. The main reason for being slightly below the target is delays experienced in recruiting to vacant posts.

 

Of the 23 assignments that were completed during the period, the conclusion in 6 cases were operating well, 14 were satisfactory and 3 were significant weakness.

 

From the reviews carried out to 31 December 2022 audit work was found to be complying with PSIAS and the Audit Manual.

 

RESOLVED – That the information presented in the report be noted

ASC428

Date and Time of Next Meeting

Thursday 16 March 2023 at 4.00 pm in the Blaydon Room

Minutes:

Thursday 16 March 2023 at 4.00 pm in the Blaydon Room

 

 

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